Administrative Aide - County Administration, Office of Human Resources

Howard County • Columbia, MD

412d

About The Position

The Administrative Aide position within the Office of Human Resources for Howard County Government is a full-time role focused on providing advanced technical and administrative support. This position is integral to maintaining workforce excellence and delivering exceptional customer service to various departments, employees, and applicants. The role involves handling a variety of tasks, including managing human resource files, processing payroll, and assisting with employee-related inquiries, all while ensuring confidentiality and compliance with labor relations law.

Requirements

• Associate's degree and two (2) years of related experience or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with attention to detail.
• Ability to manage sensitive and confidential situations with professionalism.

Nice To Haves

• Associate's degree in a related field.
• Ability to quickly learn payroll management and HR information systems.

Responsibilities

• Provides administrative support for the Office of Human Resources.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees regarding policies, benefits, and hiring processes.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs receptionist duties, responding to HR-related questions and routing calls and emails appropriately.
• Enters, stores, and retrieves data from various HR data systems, including payroll and applicant tracking systems.
• Schedules and arranges meetings, acting as host/facilitator when necessary.
• Maintains office payroll and leave records, processing timesheets biweekly for submission to Payroll Department.
• Processes personnel request forms and maintains logs and records, preparing basic reports of operations.
• Provides staff support during employment testing, training programs, and new employee orientation.
• Creates employee identification badges and manages office supply orders and expense reimbursements.

Benefits

• Health insurance
• Competitive compensation
• Retirement and wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree