Administrative Aide - Development and Alumni Relations Team

NYU - New York, NY

Full-time - Entry Level

Remote - New York, NY

Educational Services

About the position

NYU's Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Development and Alumni Relations Team. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed. This role is essential in ensuring the smooth operation of the department and requires a proactive approach to problem-solving and communication. The Administrative Aide will work closely with various stakeholders to facilitate events and initiatives that enhance the relationship between the school and its alumni, as well as support the development efforts of the team. The position is hybrid, requiring 60% to 80% onsite presence, allowing for flexibility while maintaining essential in-person interactions.

Responsibilities

• Coordinate department programs and logistics.
• Provide customer service and support to students, administrators, and faculty.
• Manage calendars and schedule appointments.
• Coordinate travel and events for the team.
• Draft correspondence and communications.
• Track budgets and financial expenditures.
• Update web pages and maintain online content.
• Process reimbursements and handle special projects as needed.

Requirements

• A Bachelor's degree and the equivalent of 1 year of office experience or an Associate's degree and the equivalent of 2 years of office experience is preferred.
• A minimum of a high school diploma and 3 years of office experience is required.
• Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Nice-to-haves

• Experience in a higher education environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Benefits

• Up to 100% NYU tuition waiver.
• Generous vacation and holiday time off.
• Health benefits.
• Flexible work policies.
• Access to professional development resources.