Administrative Aide - Fubon Center

NYU - New York, NY

Full-time - Entry Level

New York, NY

Educational Services

About the position

NYU's Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Fubon Center. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed. This role is essential in ensuring the smooth operation of the department and requires a proactive approach to problem-solving and communication. The Administrative Aide will work closely with various stakeholders to facilitate effective collaboration and support the overall mission of the Fubon Center. The position also involves maintaining organized records and documentation, ensuring compliance with university policies, and contributing to a positive work environment. The ideal candidate will thrive in a dynamic setting and be committed to fostering an inclusive and supportive atmosphere for all members of the NYU community.

Responsibilities

• Coordinate department programs and logistics.
• Provide customer service and support to students, administrators, and faculty.
• Manage calendars and scheduling for the department.
• Coordinate travel and events for faculty and staff.
• Draft correspondence and communications as needed.
• Track budgets and financial expenditures.
• Update web pages and maintain online content.
• Process reimbursements and handle special projects as assigned.

Requirements

• A Bachelor's degree and the equivalent of 1 year of office experience or an Associate's degree and the equivalent of 2 years of office experience is preferred.
• A minimum of a high school diploma and 3 years of office experience is required.
• Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Benefits

• Up to 100% NYU tuition waiver.
• Generous vacation and holiday time off.
• Health benefits.
• Flexible work policies.
• Access to professional development resources.