Administrative Aide - Generation

$55,203 - $69,888/Yr

City Of Farmington - Farmington, NM

Full-time

Farmington, NM

Utilities

About the position

The Administrative Aide - Generation position at the City of Farmington involves providing comprehensive administrative support to the Generation division of the Electric Utility department. The role includes a variety of clerical, secretarial, and administrative tasks, ensuring efficient operations and effective communication within the division.

Responsibilities

• Perform routine and complex clerical, secretarial, and administrative work for the Generation division.
• Assist the Generation Scheduling and Resource Specialist and other supervisors in the division.
• Maintain confidentiality regarding employee records and business information.
• Compose, type, and edit correspondence, reports, and memoranda.
• Receive, stamp, and distribute incoming mail; process outgoing mail.
• Answer incoming calls, route callers, and provide information as required.
• Respond to inquiries from employees and refer to appropriate persons when necessary.
• Process payroll for the Generation Division, reviewing and balancing hours for the payroll division.
• Coordinate and process travel for the Generation Division according to City and Electric Department Policies.
• Serve as Secretary for the Safety Committee and Apprenticeship Committee, attending meetings and composing minutes.
• Utilize the City's main computer for inputting and processing requisitions and other inquiries.
• Maintain and act as custodian of divisional filing systems and records.
• Schedule appointments and perform other administrative duties.
• Establish and maintain effective working relationships with employees, officials, and the public.

Requirements

• Graduation from high school or GED equivalent with specialized coursework in general office practices.
• Five years of increasingly responsible related experience or equivalent combination of education and experience.
• Valid New Mexico driver's license with an acceptable driving record for the past three years.
• Typing speed of 40 words per minute or sufficient to perform job duties.
• High level of knowledge of business English and business math; working knowledge of accounting principles is helpful.
• High level of skills in operating phone switchboard, mainframe computer terminal, and personal computer including Word, Excel, and Access.

Nice-to-haves

• Experience in an electric utility setting with knowledge of applicable terminology.