Administrative Aide - Generation

$55,203 - $69,888/Yr

City Of Farmington - Farmington, NM

Full-time

Farmington, NM

Utilities

About the position

The Administrative Aide - Generation position at the City of Farmington involves providing comprehensive administrative support to the Generation division of the Electric Utility department. The role includes managing clerical tasks, maintaining records, processing payroll, and ensuring effective communication within the division. The position requires a high level of confidentiality and customer service skills, as well as the ability to work under direct supervision.

Responsibilities

• Perform routine and complex clerical, secretarial, and administrative work for the Generation division.
• Maintain confidentiality in dealing with employee records and business information.
• Compose, type, and edit correspondence, reports, and memoranda.
• Receive, stamp, and distribute incoming mail; process outgoing mail.
• Answer incoming calls and route callers or provide information as required.
• Respond to inquiries from employees and refer to appropriate persons when necessary.
• Process payroll for the Generation Division, reviewing and balancing hours for the payroll division.
• Coordinate and process travel for the Generation Division according to City and Electric Department Policies.
• Act as Secretary for the Safety Committee and Apprenticeship Committee, attending meetings and composing minutes.
• Utilize the City's main computer for inputting and processing requisitions and other inquiry functions.
• Maintain and act as custodian of divisional filing systems and records.
• Schedule appointments and perform other administrative and clerical duties.

Requirements

• Graduation from high school or GED equivalent with specialized coursework in general office practices.
• Five years of increasingly responsible related experience or equivalent combination of education and experience.
• Valid New Mexico driver's license with an acceptable driving record for the past three years.
• Typing speed of 40 words per minute or sufficient to perform job duties.
• High level of knowledge of business English and business math; working knowledge of accounting principles is helpful.
• High level of skills in operating phone switchboard, mainframe computer terminal, and personal computer including Word, Excel, and Access.

Nice-to-haves

• Experience in an electric utility setting with knowledge of applicable terminology preferred.