Administrative Aide I (A) - Metropolitan Area Planning Department

$38,251 - $54,038/Yr

City Of Wichita

Full-time - Entry Level

About the position

The Administrative Aide I position within the Metropolitan Area Planning Department involves entry-level administrative work that is crucial for the efficient coordination of various scheduled activities. The successful candidate will be expected to demonstrate exceptional organizational skills, as they will be responsible for tracking multiple deadlines and managing several tasks simultaneously. Strong time management and multitasking abilities are essential for this role, as it requires the ability to prioritize tasks effectively in a dynamic and fast-paced environment. In addition to organizational skills, the role demands excellent interpersonal communication abilities, as the candidate will frequently interact with the public, appointed officials, and internal staff. Routine tasks are typically completed with minimal supervision, allowing for independent work, while more complex or sensitive assignments may involve collaboration with higher-level employees. The ability to adapt and thrive in a dynamic environment is key to success in this position. The work schedule for this position is Monday through Friday, from 8:00 AM to 5:00 PM, providing a structured work environment. The position may also require the operation of a vehicle for the completion of work assignments, and the City of Wichita reserves the right to assign additional duties as needed.

Responsibilities

• Reads ordinances, statutes, laws, periodicals, professional reports, regulations, policies and procedures to obtain information as needed.
• Monitors equipment and/or supply budgets.
• Summarizes information; prepares charts, graphs and tables; composes reports.
• Reviews program requirements, charts and graphs numerical data, and makes computations to determine and illustrate budget requirements.
• Composes letters providing or requesting information.
• Records minutes or takes notes for a supervisor at meetings with staff employees, outside agencies, boards and/or commissions.
• May use electronic spreadsheets for tracking and/or developing presentations.
• May delegate and direct the work of clerical employees.
• Initiates routine information gathering; coordinates the distribution of requests for information and follows process to completion.
• Confers with staff from other Departments to determine appropriate application of policies and procedures in unusual situations.
• Prepares, reviews, and distributes commission agenda packets.
• Submits, reviews, and coordinates the submission of governing body agenda items.
• Writes, reviews, and submits public notices for publication in newspapers.
• Completion of work assignments may require the operation of a vehicle.

Requirements

• High school diploma.
• Two years of experience in either an administrative role or a responsible clerical/secretarial position.
• Two years of demonstrated experience providing high-level customer service, both over the phone and in person.
• Two years of experience using a multi-line phone system.
• Two years of experience reviewing and coordinating multiple projects simultaneously.
• Must have a valid Kansas driver's license.
• Attainment of passing scores on pre-employment tests: Basic Office Skills, Logical Reasoning - Decision Making, Office Reasoning Sample - Problem Solving.

Nice-to-haves

• Two years (60 credit hours) of college course work.
• 1 year of experience working in a planning or subdivision environment or the government sector.