Administrative Aide I (A) - Metropolitan Area Planning Department
City Of Wichita - Wichita, KS
posted 3 months ago
About the position
The Administrative Aide I position at the Metropolitan Area Planning Department involves entry-level administrative work that is crucial for the efficient coordination of various scheduled activities. The successful candidate will be expected to demonstrate exceptional organizational skills, as they will be responsible for tracking multiple deadlines and managing several tasks simultaneously. Strong time management and multitasking abilities are essential for this role, as the candidate will often work independently on routine tasks with minimal supervision. However, for more complex or sensitive assignments, collaboration with higher-level employees will be necessary. The ability to adapt and thrive in a dynamic, fast-paced environment is key to success in this position. In this role, the candidate will frequently interact with the public, appointed officials, and internal staff, making excellent interpersonal communication skills a requirement. The position requires reading and interpreting various documents, including ordinances, statutes, laws, and professional reports, to obtain necessary information. The candidate will also monitor equipment and supply budgets, summarize information, prepare charts, graphs, and tables, and compose reports. Additionally, the role involves recording minutes or taking notes during meetings, using electronic spreadsheets for tracking and developing presentations, and coordinating the distribution of requests for information. The work schedule for this position is Monday through Friday, from 8:00 AM to 5:00 PM. The City of Wichita reserves the right to assign additional duties as needed, and the examples of work performed are not intended to be all-inclusive. The successful candidate will be expected to operate a vehicle as part of their job responsibilities, and offers of employment are contingent upon passing a pre-employment physical, including drug screening, and a satisfactory evaluation of the results of a criminal record check.
Responsibilities
- Reads ordinances, statutes, laws, periodicals, professional reports, regulations, policies and procedures to obtain information as needed.
- Monitors equipment and/or supply budgets.
- Summarizes information; prepares charts, graphs and tables; composes reports.
- Records minutes or takes notes for a supervisor at meetings with staff employees, outside agencies, boards and/or commissions.
- Initiates routine information gathering; coordinates the distribution of requests for information and follows process to completion.
- Prepares, reviews, and distributes commission agenda packets.
- Submits, reviews, and coordinates the submission of governing body agenda items.
- Writes, reviews, and submits public notices for publication in newspapers.
- May use electronic spreadsheets for tracking and/or developing presentations.
- Confers with staff from other Departments to determine appropriate application of policies and procedures in unusual situations.
Requirements
- High school diploma.
- Two years of experience in either an administrative role or a responsible clerical/secretarial position.
- Two years of demonstrated experience providing high-level customer service, both over the phone and in person.
- Two years of experience using a multi-line phone system.
- Two years of experience reviewing and coordinating multiple projects simultaneously.
- Must have a valid Kansas driver's license.
- Attainment of passing scores on pre-employment tests: Basic Office Skills, Logical Reasoning - Decision Making, Office Reasoning Sample - Problem Solving.
Nice-to-haves
- Two years (60 credit hours) of college course work.
- 1 year of experience working in a planning or subdivision environment or the government sector.
