Administrative Aide II (A) - Information Technology

$46,280 - $65,395/Yr

City Of Wichita - Wichita, KS

Full-time - Entry Level

Wichita, KS

About the position

The Administrative Aide II plays a crucial role in supporting the Information Technology department by managing essential tasks such as budgeting, payroll, contracts, and program administration. This position requires a highly organized and detail-oriented individual who can multitask effectively in a fast-paced environment. Responsibilities include serving as the IT payroll liaison, processing travel requests, managing utility invoices, and assisting with employee onboarding. The role demands excellent communication skills and proficiency in IT systems, with opportunities for supervisory responsibilities.

Responsibilities

• Gathers and compiles budget, payroll and/or other financial data.
• Composes responses to routine correspondence.
• Records minutes or takes notes for a supervisor at meetings with staff employees, outside agencies, boards and/or commissions.
• Evaluates information, developing alternatives and formulating recommendations.
• Evaluates, develops, modifies, and/or implements administrative support processes and procedures.
• Monitors and ensures compliance with policies and procedures.
• Processes specific sets of complex transactions involving employees, outside agencies, and/or citizens.
• Maintains program or project information database or files.
• Verifies accuracy and/or completeness of transactions.
• Compiles transaction summary information.
• May have responsibility for processing and verifying payroll for a division, department or other work group.
• May assume responsibilities of supervisor in his/her absence.
• May be responsible for training and meeting room configuration, and equipment and materials.

Requirements

• High school diploma.
• 3 years of work experience in an administrative or clerical role.
• 1 year of experience handling payroll, budgeting, or financial transactions.
• 2 years of demonstrated experience providing high-level customer service, both over the phone and in person.
• 2 years of experience reviewing and coordinating multiple projects simultaneously.
• A valid driver's license.
• Must be legally authorized to work in the United States without the need of sponsorship.

Nice-to-haves

• Graduation from a four-year college or university with a degree in business administration, information technology, or a related field.
• Advanced training or certification in administrative processes or IT systems.
• Familiarity with municipal government operations and knowledge of union agreements, HR policies, or other relevant regulations related to payroll administration.

Benefits

• Health insurance
• Paid holidays
• Flexible scheduling
• Professional development opportunities