Administrative Aide II - College of Arts & Science, Office of the Dean

New York University - New York, NY

Full-time

Remote - New York, NY

Educational Services

About the position

The Administrative Aide II position at the College of Arts & Science, Office of the Dean, involves performing a variety of clerical, secretarial, and general office duties, including confidential tasks. The role requires prioritizing office activities, delegating work to student or casual employees, and responding to inquiries with a comprehensive understanding of departmental offerings and policies. The position serves as a liaison between the university and the public, and involves interaction with senior-level personnel regarding specific issues. Additionally, the role includes customizing letters, performing word processing, and managing complex department budgets and grants.

Responsibilities

• Perform a wide range of clerical, secretarial, and general office duties, including confidential tasks.
• Prioritize office activities and delegate work to student and/or casual employees.
• Respond to inquiries with comprehensive knowledge of departmental offerings and policies.
• Act as a liaison between the university and the general public.
• Interact with University personnel, including senior-level staff, regarding specific issues and problems.
• Customize and/or compose letters in response to requests for information.
• Perform general word processing duties utilizing intermediate to advanced-level functions.
• Modify and/or create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

Requirements

• High School diploma or equivalent or an Associate's degree or some college.
• 3 years of office experience (with High School diploma) or 2 years of office experience (with Associate's degree or some college).
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding skills.
• Good proofreading and writing skills.

Nice-to-haves

• Bachelor's degree.
• 1-2 years of office experience (with Bachelor's degree).
• Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple.
• Knowledge of desktop publishing software.
• Knowledge of Access.

Benefits

• Hourly rate of USD $37.90 based on bargaining unit contracts.