Administrative Aide II, Development

New York University - New York, NY

Full-time - Entry Level

New York, NY

Educational Services

About the position

The position involves performing a wide range of clerical, secretarial, and general office duties, including those of a confidential nature. The individual will prioritize office activities and delegate work to student and/or casual employees, potentially acting as a work leader to junior clerical support staff. Responsibilities include responding to inquiries with a comprehensive knowledge of the department's activities, policies, and programs, and interacting with the general public as the NYU liaison, as well as with University personnel at senior levels to resolve issues and problems. The role also requires customizing and/or composing letters on initiative or in response to requests for information, performing general word processing duties utilizing intermediate to advanced-level functions, modifying and/or creating databases and complex spreadsheets, and monitoring complex department budgets and/or grants.

Responsibilities

• Perform a wide range of clerical, secretarial, and general office duties.
• Prioritize office activities and delegate work to student and/or casual employees.
• Act as work leader to junior clerical support staff.
• Respond to inquiries with comprehensive knowledge of the department's activities, policies, and programs.
• Interact with the general public as NYU liaison and with University personnel to resolve issues.
• Customize and/or compose letters on own initiative or in response to requests for information.
• Perform general word processing duties utilizing intermediate to advanced-level functions.
• Modify and/or create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

Requirements

• High School Diploma or equivalent.
• 3+ years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice-to-haves

• 2+ years of office experience (with Associate's degree).
• 1 year of office experience (with Bachelor's degree).

Benefits

• Hourly rate of USD $37.900 based on bargaining unit contracts.