Administrative Aide II - Espacio de Culturas @KJCC

NYU - New York, NY

Full-time

Remote - New York, NY

Educational Services

About the position

The Administrative Aide II position at the King Juan Carlos Center of Spain (KJCC) involves performing a variety of clerical, secretarial, and general office duties, including confidential tasks. The role requires prioritizing office activities, delegating work to student and casual employees, and acting as a liaison between the department and the public, as well as university personnel. The position also includes responsibilities such as customizing letters, managing complex budgets, and utilizing advanced word processing and spreadsheet functions.

Responsibilities

• Perform a wide range of clerical, secretarial, and general office duties, including confidential tasks.
• Prioritize office activities and delegate work to student and/or casual employees.
• Act as work leader to junior clerical support staff.
• Respond to inquiries with comprehensive knowledge of the department's activities, policies, and programs.
• Interact with the general public and university personnel to resolve issues and problems.
• Customize and compose letters on own initiative or in response to requests for information.
• Perform general word processing duties utilizing intermediate to advanced-level functions.
• Modify and create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

Requirements

• High School Diploma or equivalent.
• 3+ years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice-to-haves

• 2+ years of office experience with an Associate's degree.
• 1 year of office experience with a Bachelor's degree.
• Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple.
• Knowledge of desktop publishing software.
• Knowledge of Access.
• Proficiency in Spanish.

Benefits

• Competitive hourly rate of USD $37.90 based on bargaining unit contracts.