Administrative Aide II, Gift Planning

New York University - New York, NY

Full-time

Remote - New York, NY

Educational Services

About the position

The Administrative Aide II in Gift Planning is responsible for performing a variety of clerical, secretarial, and general office duties, including confidential tasks. This role involves prioritizing office activities, delegating work to student and casual employees, and acting as a work leader for junior clerical staff. The position requires interaction with the public and university personnel to resolve issues, as well as customizing and composing correspondence. Additionally, the aide will manage complex department budgets and grants, and utilize advanced word processing and spreadsheet functions.

Responsibilities

• Perform a wide range of clerical, secretarial, and general office duties, including confidential tasks.
• Prioritize office activities and delegate work to student and/or casual employees.
• Act as a work leader to junior clerical support staff.
• Respond to inquiries with comprehensive knowledge of the department's activities, policies, and programs.
• Interact with the general public and university personnel to resolve issues and problems.
• Customize and compose letters on own initiative or in response to requests for information.
• Perform general word processing duties utilizing intermediate to advanced-level functions.
• Modify and create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

Requirements

• High School Diploma or equivalent.
• 3+ years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice-to-haves

• 2+ years office experience (with Associate's degree).
• 1 year of office experience (with Bachelor's degree).
• Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple.
• Knowledge of desktop publishing software.
• Knowledge of Access.

Benefits

• Competitive hourly rate based on bargaining unit contracts.