Administrative Aide II, Prospect Development

NYU - New York, NY

Full-time

Remote - New York, NY

Educational Services

About the position

The Administrative Aide II in Prospect Development plays a crucial role in supporting the University Development and Alumni Relations department by performing a variety of clerical, secretarial, and general office duties. This position requires prioritizing office activities, delegating tasks to junior staff, and acting as a liaison between the university and the public. The role involves responding to inquiries, customizing correspondence, and managing complex department budgets and grants.

Responsibilities

• Perform a wide range of clerical, secretarial, and general office duties, including confidential tasks.
• Prioritize office activities and delegate work to student and/or casual employees.
• Act as a work leader to junior clerical support staff.
• Respond to inquiries with comprehensive knowledge of the department's activities, policies, and programs.
• Interact with the general public and university personnel to resolve issues and problems.
• Customize and compose letters on own initiative or in response to requests for information.
• Perform general word processing duties utilizing intermediate to advanced-level functions.
• Modify and create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

Requirements

• High School Diploma or equivalent.
• 3+ years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding skills.
• Good proofreading and writing skills.

Nice-to-haves

• 2+ years of office experience (with Associate's degree).
• 1 year of office experience (with Bachelor's degree).

Benefits

• Competitive hourly rate based on bargaining unit contracts.