ADMINISTRATIVE AIDE MANAGER

$45,198 - $69,410/Yr

Unclassified - Milton, FL

Full-time - Mid Level

Milton, FL

About the position

The Administrative Aide Manager provides essential administrative and analytical support to Elected Officials and County Administration in Santa Rosa County, FL. This role involves overseeing office management, community relations, and fiscal support, ensuring efficient operations and effective communication within the county's administrative framework.

Responsibilities

• Supervises, trains, and evaluates staff; provides input in hiring, termination, and disciplinary action decisions.
• Supervises daily administrative operations and customer service activities; plans daily workload and assigns work to staff.
• Greets the public in person or by telephone; provides information about programs, functions, and procedures.
• Reviews and summarizes memos, agendas, news articles, reports, and other communications for Elected Officials and County Administration.
• Gathers source materials for articles or speeches; assists in drafting and proofreading letters and other documents.
• Reviews all informational social media, newsletters, and video for Elected Officials with the communications office.
• Conducts research, data collection, and analysis for presentations and meetings.
• Assists with agenda preparation and event approval for Board of County Commissioners and County Administrators.
• Coordinates and organizes calendars, schedules, and related matters.
• Makes arrangements for meetings and assists with taking notes and minutes; makes travel arrangements as requested.
• Serves as a point of contact for the community to raise issues or concerns with their commissioner or County staff.
• Provides reports to the Commissioner regarding significant issues and requests from citizens.
• Establishes and maintains filing systems and research materials for the County Commissioners and County Administrator departments.
• Routes mail/email to the proper department and responds to routine correspondence.
• Maintains records for associated boards and councils; informs Elected Official and/or County Administration of vacancies.
• Coordinates presentations for awards, proclamations, and certificates of appreciation.
• Attends community events and meetings and reports back on issues of concern.
• May attend community and county meetings as a representative for Elected Officials or County Administration.
• May provide administrative support in departmental budget preparation and monitoring activities.
• May supervise volunteers and interns.
• Maintains office supplies and inventory.
• Acts in a confidential capacity in administrative support tasks.
• Interacts with the public in an effective and courteous manner.
• Demonstrates commitment to the County's mission, vision, values, and goals.
• May have a role in the County's disaster preparation and/or recovery efforts.

Requirements

• Knowledge of business English, spelling, arithmetic, and office practices and procedures.
• Proficiency in database software, internet, spreadsheet, word processing, and presentation software.
• Ability to operate a personal computer, calculator, and relevant software programs.
• Skills in creative writing, public speaking, business writing, proofreading, and editing.
• Ability to plan, coordinate, and organize special projects and activities independently.
• Ability to read and comprehend moderately complex instructions and correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to make arithmetic computations and tabulations accurately and quickly.

Nice-to-haves

• Experience in public administration or government operations.
• Familiarity with local government policies and procedures.
• Strong interpersonal and communication skills.

Benefits

• Health insurance coverage
• Paid holidays
• Retirement savings plan (401k)
• Paid time off (PTO)