City Of Pittsburgh - Pittsburgh, PA

posted 16 days ago

Full-time - Entry Level
Pittsburgh, PA

About the position

The Administrative Aide for the Parks and Recreation Department plays a crucial role in supporting the Director and other staff by acting as a liaison between the department and the public. This position involves managing schedules, handling correspondence, and coordinating various administrative tasks to ensure the smooth operation of the department.

Responsibilities

  • Maintains the Director's schedule and sets up meetings using the online calendar scheduling system.
  • Assists with the entry of bi-weekly payroll for the department using the City's Ceridian Payroll program.
  • Files necessary paperwork for the administrative office, including letters and personnel information.
  • Responds to public concerns through in-person engagements, phone calls, and email.
  • Serves as an information source for Citiparks staff and outside agencies, coordinating special projects as assigned.
  • Connects customers/residents to appropriate Citiparks program areas and coordinates timely responses to customer requests.
  • Prepares correspondence and written responses to public complaints and questions on behalf of the Director.
  • Coordinates and attends meetings with the public, community groups, and departmental staff regarding projects and services.
  • Represents the Director and/or Assistant Directors on committees and at public functions as assigned.
  • Provides clerical support for the Director, Assistant Directors, and other Citiparks staff members.
  • Handles phone and written correspondence, including postal mail and email.
  • Creates and maintains databases and documents research for Community Services.
  • Performs record keeping tasks for City, state, and federally funded programs as assigned.
  • Manages responsibilities in accordance with applicable laws and regulations, ensuring fair treatment of employees.
  • Performs activities and functions of related lower-level personnel as assigned.

Requirements

  • Three (3) years of full-time experience in performing administrative and research duties.
  • High School diploma or GED equivalency is required.

Benefits

  • Health, Dental and Vision Benefits
  • Pension
  • Voluntary Deferred Compensation Plan
  • Tuition Reimbursement
  • Paid Holidays
  • Paid Vacation
  • Personal Days
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