Administrative Aide-Parks & Rec

$51,331 - $51,331/Yr

City Of Pittsburgh - Pittsburgh, PA

Full-time - Entry Level

Pittsburgh, PA

About the position

The Administrative Aide for the Parks and Recreation Department in Pittsburgh serves as a vital support role, assisting the Director and other department staff by acting as a liaison to various departments and the public. This position involves managing schedules, handling correspondence, and coordinating special projects, ensuring effective communication and operational efficiency within the department.

Responsibilities

• Maintains the Director's schedule and sets up meetings using the online calendar scheduling system.
• Assists with the entry of bi-weekly payroll for the department using the City's Ceridian Payroll program.
• Files necessary paperwork for the administrative office, including letters and personnel information.
• Responds to public concerns through in-person engagements, phone calls, and email.
• Serves as an information source for Citiparks staff and outside agencies, coordinating special projects as assigned.
• Connects customers/residents to appropriate Citiparks program areas and coordinates timely responses to requests.
• Prepares correspondence and written responses to public complaints and questions on behalf of the Director.
• Coordinates and attends meetings with the public, community groups, and departmental staff regarding projects and services.
• Represents the Director at public functions and meetings as assigned.
• Provides clerical support for the Director and other Citiparks staff members.
• Handles phone and written correspondence, including postal mail and email.
• Creates and maintains databases and documents research for Community Services.
• Performs record keeping tasks for City, state, and federally funded programs as assigned.
• Manages responsibilities in accordance with applicable laws and regulations, ensuring fair treatment of employees.
• Performs activities of related lower-level personnel as assigned.

Requirements

• Three (3) years of full-time experience in performing administrative and research duties.
• High School diploma or GED equivalency is required.
• Must obtain CPR and First Aid Certificate within six (6) months of hire and maintain throughout employment.
• Must be a resident of the City of Pittsburgh prior to employment and remain a resident throughout employment.

Benefits

• Health, Dental and Vision Benefits
• Pension
• Voluntary Deferred Compensation Plan
• Tuition Reimbursement
• Paid Holidays
• Paid Vacation
• Personal Days