City of Santa Ana, CA - Santa Ana, CA
posted 1 day ago
About the position
The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. This is a part-time position. The incumbent may work up to 19 hours per week. Work schedule is to be determined. There are currently six (6) vacancies. Two (2) vacancies in the Parks, Recreation, and Community Services Agency, three (3) vacancies in the Public Works Agency, one (1) vacancy in the Community Development Agency, and one (1) vacancy in the Library Services Agency. Vacancies in other departments may also be filled from this recruitment. Under general supervision, assists with various accounting and administrative work; provides support to various operations such as Administration, Budget, and Accounting; assists in payroll reporting, contract agreement processing, data collection and reconciliation; reviews and tracks invoices; processes payments; performs programs and grant research, expenditure projections, reconciliation of various funding sources, and billing granting agencies; may communicate and coordinate with vendors and contractors on behalf of project managers or supervisors. Participates cooperatively in work team activities and performs other related tasks as required. If assigned to Public Works, additional duties may include preparing written correspondence and assisting with preparing informational material. If assigned to the Library Services, additional duties may include creating promotional digital and print graphics, and management of Library social media platforms.
Responsibilities
- Assists with various accounting and administrative work
- Provides support to various operations such as Administration, Budget, and Accounting
- Assists in payroll reporting and contract agreement processing
- Conducts data collection and reconciliation
- Reviews and tracks invoices and processes payments
- Performs programs and grant research and expenditure projections
- Reconciles various funding sources and bills granting agencies
- Communicates and coordinates with vendors and contractors on behalf of project managers or supervisors
- Prepares written correspondence and assists with preparing informational material (if assigned to Public Works)
- Creates promotional digital and print graphics and manages Library social media platforms (if assigned to Library Services)
- Participates cooperatively in work team activities and performs other related tasks as required.
Requirements
- One year of governmental administrative staff experience, preferably related to accounting, budget principles, report writing, and information research
- Education equivalent to graduation from a four-year college or university with specialization in public administration, business administration, finance, economics, or closely related field is highly desirable
- Any equivalent combination of training and experience which provides the desired knowledge, skills, and abilities.
Nice-to-haves
- Knowledge of operating modern devices including smart phones, tablets, laptops, personal computers
- Utilizing standard business software applications such as Excel, Access, Word, Power Point, and related software.
