Administrative Aide - Public Transit Directors Office

$42,661 - $72,966/Yr

City of Phoenix - Phoenix, AZ

Full-time - Entry Level

Phoenix, AZ

Executive, Legislative, and Other General Government Support

About the position

The Administrative Aide position in the Public Transit Director's Office of the City of Phoenix involves providing advanced administrative support to the executive team of the Public Transit Department. This role requires independent decision-making and a thorough understanding of departmental procedures and practices. The aide will be responsible for organizing workflow, maintaining records, compiling reports, and ensuring superior customer service while representing the department to various stakeholders.

Responsibilities

• Provide advanced administrative support to the executive team.
• Plan and organize workflow utilizing departmental rules and procedures.
• Represent the department through correspondence with the public and stakeholders.
• Keep detailed and accurate records.
• Compile various reports and documents.
• Collect and enter data into reports and software.
• Attend meetings and provide notes or minutes.
• Assist with travel and reimbursement processes.
• Demonstrate superior customer service and commitment to efficiency.

Requirements

• Four years of experience performing clerical duties.
• Bachelor's degree in public or business administration or a related field.

Nice-to-haves

• Experience working in or with the government.
• Proficiency in Microsoft Office, Adobe, or similar software.
• Experience in customer and constituent relations.
• Experience in purchasing and booking travel.
• Strong writing and proofing skills, including compiling reports and resumes.
• Experience in administrative assistance at the executive level.

Benefits

• 401(a) and 457 plans with employer contributions
• Choice of medical HMO, PPO, or HSA/HDHP plans
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off including 13.5 paid holidays, 12 vacation days, and 15 sick days
• Paid Parental Leave up to 480 hours
• Federal Student Loan Forgiveness offered through Savi