Administrative Aide - Special Events

NYU - New York, NY

Full-time - Entry Level

New York, NY

Educational Services

About the position

NYU’s Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Special Events Team. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed. This role is essential in ensuring that all special events run smoothly and efficiently, contributing to the overall success of the department's initiatives. The Administrative Aide will work closely with various stakeholders, including faculty and students, to facilitate communication and ensure that all logistical aspects of events are handled professionally and effectively. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously in a fast-paced environment.

Responsibilities

• Coordinate department programs and logistics for special events.
• Provide customer service and support to students, administrators, and faculty.
• Manage calendars and schedule appointments.
• Coordinate travel arrangements for events and staff.
• Draft correspondence related to events and departmental communications.
• Track budgets for events and ensure compliance with financial guidelines.
• Update web pages with relevant event information and announcements.
• Process reimbursements for event-related expenses.
• Assist with special projects as needed.

Requirements

• A Bachelor’s degree and the equivalent of 1 year of office experience or an Associate’s degree and the equivalent of 2 years of office experience is preferred.
• A minimum of a high school diploma and 3 years of office experience is required.
• Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Benefits

• Up to 100% NYU tuition waiver
• Generous vacation and holiday time off
• Health benefits
• Flexible work policies
• Access to professional development resources
• Opportunities to build your career and expand your network