Administrative Aide - Strategic Information Bureau

About the position

The mission of the Phoenix Police Department is to build and foster strong relationships with the community through our outreach and engagement, while adhering to the highest standards and traditions of the Phoenix Police Department. The Phoenix Police Department is committed to the Guiding Values of our P.R.I.D.E. Statement: Protection, Responsibility, Integrity, Dedication and Employee Excellence. There are six Full Time Temporary Positions within the Police Department - Strategic Information Bureau. The positions will be responsible for researching final dispositions in the Arizona Criminal History data base. They will determine the final disposition utilizing various law enforcement systems. Administrative Aides will be responsible for updating final dispositions directly into the state disposition reporting system. The positions are responsible for keeping detailed and accurate records, conducting quality assurance checks, reviewing documents and data for completeness and accuracy, keeping daily tracking logs and monthly and quarterly reports for all work completed and meeting daily/ weekly/monthly completion goals. The position will utilize Share point, Microsoft Word and Microsoft excel. Other duties may include filing, faxing, emailing and phone work. These positions report to an Administrative Assistant I. The Administrative Aide position within the Strategic Information Bureau will be located at Police Headquarters, 620 W Washington Street. The work hours will be primarily day shift with weekends and holidays off. The temporary position is intended for the duration of the ADRS- Automated Disposition Reporting System project. This position will be funded through September 30, 2026, with a possibility to be made regular in a future budget cycle. The temporary position will have benefits but will not earn city retirement credits or participate financially into the City's retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered at-will and employees may be separated at any time.

Responsibilities

• Research final dispositions in the Arizona Criminal History database.
• Determine final disposition utilizing various law enforcement systems.
• Update final dispositions directly into the state disposition reporting system.
• Keep detailed and accurate records.
• Conduct quality assurance checks.
• Review documents and data for completeness and accuracy.
• Keep daily tracking logs and monthly and quarterly reports for all work completed.
• Meet daily/weekly/monthly completion goals.
• Utilize SharePoint, Microsoft Word, and Microsoft Excel.
• Perform filing, faxing, emailing, and phone work.

Requirements

• Four years of experience performing clerical duties.
• OR bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions.
• Individuals must be physically capable of operating vehicles safely, possess a valid driver's license, and have an acceptable driving record.

Nice-to-haves

• Proficient in Microsoft Office, including Word, Outlook, and Excel.
• Experience with legal terminology and the criminal justice process.
• Data entry and record keeping.
• Experience working with Records Management Systems.

Benefits

• Traditional pension with employer and employee contributions.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.