Administrative Aide - Technology, Operations and Statistics

NYU - New York, NY

Full-time - Entry Level

New York, NY

Educational Services

About the position

NYU's Stern School of Business has an exciting opportunity for an Administrative Aide supporting the department of Technology, Operations and Statistics. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed. This role is essential in ensuring the smooth operation of the department and requires a proactive approach to problem-solving and communication. The Administrative Aide will also assist in the preparation of reports and presentations, ensuring that all materials are accurate and delivered on time. The position demands a high level of organization and the ability to manage multiple tasks simultaneously while maintaining a professional demeanor in a fast-paced environment.

Responsibilities

• Coordinate department programs and logistics.
• Provide customer service and support to students, administrators, and faculty.
• Manage calendars and schedule appointments.
• Coordinate travel and events for the department.
• Draft correspondence and communications.
• Track budgets and financial expenditures.
• Update web pages and maintain online content.
• Process reimbursements and handle special projects as needed.

Requirements

• A minimum of a high school diploma and 3 years of office experience is required.
• A Bachelor's degree and the equivalent of 1 year of office experience or an Associate's degree and the equivalent of 2 years of office experience is preferred.
• Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Nice-to-haves

• Experience in a higher education environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Benefits

• Up to 100% NYU tuition waiver.
• Generous vacation and holiday time off.
• Health benefits.
• Flexible work policies.
• Access to professional development resources.