Administrative Aide- UCOWR

Southern Illinois University - Carbondale, IL

Full-time - Entry Level

Carbondale, IL

Educational Services

About the position

The Administrative Aide position at the Universities Council on Water Resources (UCOWR) serves as the Assistant to the Director and the Board of Directors, facilitating communication and coordination with various stakeholders both within and outside Southern Illinois University Carbondale (SIUC). This role is crucial for managing office operations, performing accounting duties, and overseeing the production of key UCOWR outputs, including an annual conference and a scholarly journal. The position requires a proactive approach to ensure the smooth functioning of the organization and to support the Executive Director in administrative tasks.

Responsibilities

• Act as a liaison with SIUC offices and external agencies, universities, and businesses.
• Manage office operations and perform accounting duties.
• Coordinate the annual conference, including hotel negotiations and event arrangements.
• Oversee the production and editing of the Journal of Contemporary Water Research and Education and other publications.
• Prepare materials and transcribe minutes for UCOWR Board Meetings.
• Implement official UCOWR business communications and manage membership notifications.
• Maintain filing systems and databases related to UCOWR operations.
• Research and purchase office equipment and manage inventories.

Requirements

• High school graduation or equivalent.
• Five years of experience in office management or related fields, including supervisory roles.
• College coursework in business, finance, accounting, or a related field may substitute for experience.

Nice-to-haves

• Experience in organizing conferences or large events.
• Familiarity with journal publication processes.
• Strong communication and interpersonal skills.

Benefits

• Monthly salary of $3,266.00
• Civil Service position with job security
• Opportunities for professional development and training