ADMINISTRATIVE AIDE

$44,704 - $71,108/Yr

State of Maryland

Full-time - Entry Level

10,001+ employees

Executive, Legislative, and Other General Government Support

About the position

The Administrative Aide position at the Maryland Department of Public Safety and Correctional Services (DPSCS) involves providing essential administrative support to the Director of Law Enforcement Training and various training units. The role includes managing schedules, preparing materials for presentations, and maintaining confidential records, all while ensuring a high level of customer service and collaboration within the team.

Responsibilities

• Provide support to the Law Enforcement Training Director in managing daily operations and special projects.
• Maintain important and confidential records, schedules, and supplies.
• Provide administrative support to Law Enforcement instructors and staff, including development of certificates and class preparation.
• Create tests, complete audits, monitor tuition payments, and organize student folders for the Police Entrance - Level Training Unit.
• Proofread and format outgoing correspondence for completeness and accuracy.
• Draft routine and complex correspondence for the Director's signature.
• Prepare surveys and maintain statistical reports and records.
• Receive phone calls and visitors, scheduling appointments and providing information as needed.
• Oversee office and training supplies and procurement activities.
• Develop, revise, and implement office procedures.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Four years of secretarial or clerical work involving typing duties.
• Two years of experience in data entry, sorting data, formatting spreadsheets, preparing reports, and record keeping.

Nice-to-haves

• Experience with data entry and manipulating spreadsheets.
• Experience in a law enforcement agency.
• Experience with COMAR interpretation.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid parental leave
• Paid time off
• Pension plan