Administrative Aide

$38,709 - $67,704/Yr

Parsons - Boise, ID

Full-time - Entry Level

Boise, ID

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

Parsons is seeking a dedicated Administrative Aide to support a high-profile construction project in Boise, ID. This role involves providing and organizing administrative activities, completing various routine and non-routine tasks, and ensuring compliance with company policies. The ideal candidate will thrive in a collaborative environment and contribute to the success of the team.

Responsibilities

• Serve as an initial point of contact in welcoming guests and new employees.
• Act as IT liaison for asset inventory, coordination, and return shipping of assets.
• Maintain office supply inventory, including ordering, organization, and stocking.
• Assist employees and visitors with access badge requests.
• Coordinate with space management personnel to ensure workspaces are available to new and visiting employees.
• Support office team by alerting building security of incoming guests.
• Assist with meeting preparations, luncheon orders, etc.
• Assist with expense reporting.
• May be the primary liaison between two or more groups, ensuring timely and accurate distribution of information and materials.
• Relieve manager of administrative tasks, understanding priorities within the area management team.
• Maintain document archiving and retrieval systems, prioritizing the flow of project reports and correspondence.
• Keep informed concerning company, unit, and project policies and procedures.
• Serve as focal point for gathering newly published policies and disseminating information.
• Establish and maintain follow-up files and confidential files for immediate supervisor.
• Keep manager informed of all pertinent action/pending action.
• May make informal presentations occasionally.
• Initiate reports and presentations as appropriate for any or all functions.
• May support project controls with administrative tasks as required.

Requirements

• Associate's or equivalent degree in Business (or equivalent).
• 1+ years of experience in an administrative/clerical capacity, preferably for a technical, infrastructure engineering, or construction firm.
• Background in clerical support, managing project documents, writing project correspondence, and using office equipment.
• Demonstrates proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and presentation software.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Life insurance
• Flexible work schedules
• Holidays