Administrative Aide

$36,421 - $36,421/Yr

Michigan Technological University - Houghton, MI

Part-time,Full-time - Entry Level

Houghton, MI

Educational Services

About the position

The Administrative Aide at Michigan Technological University's Center for Educational Outreach is responsible for supporting the operational functions of the department. This includes managing payroll processes, overseeing hiring for student and temporary staff, maintaining budgets, and ensuring effective communication with stakeholders. The role requires a commitment to customer service and continuous improvement, as well as the ability to handle various administrative tasks efficiently.

Responsibilities

• Coordinate and monitor payroll processes, ensuring accuracy of payroll payments.
• Manage hiring processes for student and temporary employees, including processing employment forms and approving timesheets.
• Oversee daily department functions such as answering phones, processing mail, and managing email accounts.
• Liaise with internal and external stakeholders to manage administrative functions of grant-funded programs.
• Perform regular bookkeeping procedures including budget transfers and processing purchase orders.
• Manage administrative systems and software such as BANNER and Concur.
• Order supplies and materials as needed.
• Assist with special events, programs, and projects as required.
• Maintain communication with stakeholders to represent the Center positively.
• Provide exemplary customer service to a diverse population.

Requirements

• High school diploma with equivalent experience.
• Minimum of three years of office/administrative support experience in a collaborative environment.
• Minimum of four years of experience using advanced software packages, including Google Suite and advanced features of word processing and spreadsheet applications.
• Experience working effectively with diverse backgrounds.

Nice-to-haves

• Familiarity with TRIO programs such as Upward Bound and Talent Search.
• Administrative experience in a K-12 school or district.
• Experience working with diverse groups of students and advising youth.
• Experience with grant-funded projects for underserved populations.

Benefits

• Health insurance coverage
• Paid holidays
• Professional development opportunities
• Flexible scheduling options