Administrative Aide

Dci Donor Services - Nashville, TN

Full-time - Entry Level

Nashville, TN

Ambulatory Health Care Services

About the position

The Administrative Assistant at DCI Donor Services (DCIDS) plays a crucial role in supporting the organization's mission to save lives through organ and tissue donation. This position serves as the first point of contact for phone calls and visitors, ensuring clear communication and professional representation of the organization. The role involves various administrative tasks that contribute to the smooth operation of the office and support the overall mission of the organization.

Responsibilities

• Provides front desk support including answering phones and greeting visitors in a prompt and professional manner.
• Prepares memos, letters, faxes, and forms with attention to detail and quality.
• Maintains office supply inventory and reorders as needed.
• Routes incoming US Mail and shipments accordingly.
• Processes outgoing mail and package shipments.
• Maintains office equipment (such as copiers, faxes, etc.).
• Provides travel management services such as scheduling flights, hotels, and transportation.
• Submits expense reports.
• Assists with event management preparation by managing requests for catering, reserving conference rooms, scheduling training, and coordinating use of video conferencing equipment.
• Performs other related duties as assigned.

Requirements

• High school diploma or equivalent required.
• 3+ years of proven administrative experience.
• Strong organizational skills.
• Examples of the ability to multi-task.
• Working knowledge of computers and Microsoft Office applications including Word, PowerPoint, Outlook, and Excel is required.
• Must have a valid driver's license with the ability to pass MVR underwriting requirements.

Benefits

• Up to 176 hours of PTO your first year
• Up to 72 hours of Sick Time your first year
• Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage
• 403(b) plan with matching contribution
• Company provided term life, AD&D, and long-term disability insurance
• Wellness Program
• Supplemental insurance benefits such as accident coverage and short-term disability
• Discounts on home/auto/renter/pet insurance
• Cell phone discounts through Verizon