Administrative Aide

$56,441 - $77,128/Yr

Prince George's County, MD Government - Largo, MD

Full-time - Entry Level

Largo, MD

About the position

The Administrative Aide position at Prince George's County Government is an entry-level role focused on providing administrative support to the Office of Procurement. The role involves performing routine to moderately difficult office responsibilities under close supervision, including managing documents, answering phone calls, and liaising with internal and external customers. The position requires good judgment and discretion due to the handling of confidential information, and performance is evaluated based on accuracy and timely completion of tasks.

Responsibilities

• Welcome visitors in a courteous and professional manner and refer them to appropriate staff.
• Act as a liaison for the Certificate of Insurance (COI).
• Serve as a liaison to internal and external customers regarding departmental matters.
• Collaborate with personnel within the Office of Procurement on issues requiring department-wide coordination.
• Manage documents and records, maintaining accurate databases.
• Obtain electronic files and various source materials to compile information for meetings and projects.
• Answer incoming phone calls courteously and screen calls to determine their nature.
• Take messages clearly and ensure timely delivery.
• Provide backup to the Vendor Coordinator and maintain the County Vendor Database using established SAP formats.
• Act as the Access Badge and Vehicle Coordinator for the agency.
• Communicate clearly and concisely, both orally and in writing.
• Perform other tasks and duties as assigned.

Requirements

• High school diploma or GED with coursework in typing, office practices, or related clerical subjects.
• One year of advanced diverse and/or technical clerical experience, including at least six months of public interaction.

Nice-to-haves

• Associate of Arts degree in Purchasing/Procurement, Business Administration, or related field.

Benefits

• 457(b)
• Paid holidays
• Disability insurance
• Dependent care reimbursement
• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Vision insurance
• Employee discount
• 403(b)
• Life insurance