Administrative Aide

Southern Illinois University School Of Medicine - Springfield, IL

Full-time

Springfield, IL

Educational Services

About the position

The Administrative Aide position at Southern Illinois University - School of Medicine involves performing a variety of essential tasks that are crucial for the administration and supervision of departmental work functions. This role is designed to assist in carrying out the administrative functions of a unit or department, ensuring that operations run smoothly and efficiently. The successful candidate will be expected to demonstrate extensive knowledge of the organization, its programs, policies, and procedures, which is vital for effectively supporting the department's objectives. In this position, the Administrative Aide will engage in various administrative tasks that may include managing schedules, coordinating meetings, handling correspondence, and maintaining records. The role requires a proactive approach to problem-solving and the ability to work collaboratively with other staff members to achieve departmental goals. The Administrative Aide will also be responsible for ensuring compliance with institutional policies and procedures, which necessitates a thorough understanding of the university's operational framework. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to prioritize tasks effectively. This position is integral to the functioning of the department, and the Administrative Aide will play a key role in facilitating communication and workflow among team members. Overall, this role is essential for supporting the administrative needs of the department and contributing to the overall success of the university's mission.

Responsibilities

• Perform a variety of essential tasks related to the administration and supervision of departmental work functions.
• Assist in carrying out the administrative functions of a unit or department.
• Manage schedules and coordinate meetings for departmental staff.
• Handle correspondence and maintain records related to departmental activities.
• Ensure compliance with institutional policies and procedures.

Requirements

• Extensive knowledge of the organization, programs, policies, and procedures of the institution.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks effectively and manage time efficiently.
• Proactive approach to problem-solving and collaboration with team members.