ADMINISTRATIVE AIDE

$44,704 - $71,108/Yr

State of Maryland

Full-time - Entry Level

Executive, Legislative, and Other General Government Support

About the position

The main purpose of the Administrative Aide position at the State of Maryland is to provide essential administrative support to the director, assistant directors, and supervisors of the Environmental Health Bureau. This role encompasses a variety of tasks that are crucial for the efficient operation of the bureau. The Administrative Aide will be responsible for creating reports, drafting correspondence, and maintaining comprehensive records, schedules, and expense accounts. Additionally, the position involves processing licensing applications, overseeing the bureau's fleet, and tracking purchase requisitions. The aide will also document all collections, including bounced checks and refunds, ensuring accurate financial records are maintained. In this role, the Administrative Aide will be expected to demonstrate strong organizational skills and attention to detail, as they will be managing multiple tasks simultaneously. The position requires proficiency in typing and clerical duties, with a minimum typing speed of forty words per minute. The aide will also need to interact with various stakeholders, necessitating effective communication skills, particularly in both English and Spanish, as bilingualism is a desired qualification. The successful candidate will play a vital role in supporting the bureau's operations and contributing to the overall mission of the Maryland Department of Health.

Responsibilities

• Provide administrative support to the director, assistant directors, and supervisors of the Environmental Health Bureau.
• Create reports and draft correspondence as needed.
• Maintain records, schedules, and expense accounts for the bureau.
• Process licensing applications and oversee the bureau's fleet.
• Track purchase requisitions and document all collections, including bounced checks and refunds.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Four years of experience performing secretarial or clerical work involving typing duties.
• Ability to accurately type on a keyboard at a minimum of forty words per minute.

Nice-to-haves

• Bilingual in English and Spanish.
• Experience creating detailed reports and working with a cloud-based database.
• Experience with inventory management.

Benefits

• State of Maryland benefits including health insurance, retirement plans, and paid leave.