Administrative Aide

$45,994 - $56,055/Yr

County Of Tulare - Visalia, CA

Full-time - Mid Level

Visalia, CA

Justice, Public Order, and Safety Activities

About the position

The Administrative Aide position with the County of Tulare is a full-time role primarily located within the Health & Human Services Agency in Visalia, CA. This recruitment aims to establish an employment list to fill current and future vacancies within the county departments that require this position. The employment list is expected to remain active for six months, allowing for ongoing consideration of applicants for various roles as they become available. The current vacancy is an opportunity for individuals interested in contributing to the administrative functions of the agency, which plays a crucial role in supporting community health and human services. In this role, the Administrative Aide will be responsible for a variety of tasks that include collecting and compiling data, preparing written analyses of findings, and conducting research to formulate recommendations. The position requires the ability to develop forms and tracking mechanisms, implement record-keeping systems, and maintain data files. The aide will also prepare memos, letters, and both narrative and statistical reports, assisting in the processing of administrative reports as needed. Additionally, the role involves preparing meeting agendas, taking minutes, and interpreting legislation, rules, and regulations relevant to agency practices. The Administrative Aide will assist in developing and monitoring departmental documents, ensuring compliance with programs and contracts, and interpreting policies and procedures. The position may also involve maintaining personnel transactions and records, assisting with the coordination of the new hire process, and projecting training budgets and needs. The aide may work closely with personnel services officers and may have indirect supervisory responsibilities over staff, volunteers, and inmate workers. Other duties include placing purchase orders, giving presentations, serving on committees, preparing pay estimates, reviewing accounts, analyzing invoices, and assisting in budget preparation and monitoring. The role also requires building, operating, and maintaining automated systems and information relevant to the department's operations.

Responsibilities

• Collect and compile data and prepare written analysis of findings.
• Conduct research, analyze information, and formulate recommendations in various report formats.
• Develop forms and tracking mechanisms for data management.
• Implement various record-keeping systems and maintain data files.
• Prepare memos, letters, and narrative and statistical reports.
• Assist in processing administrative reports and maintain distribution of reports.
• Prepare meeting agendas and take minutes during meetings.
• Read, interpret, and apply legislation, rules, and regulations relevant to agency practices.
• Assist in developing and monitoring departmental and agency documents.
• Monitor programs and contracts for compliance and modification.
• Interpret policies, procedures, and State and Federal regulations.
• Assist in maintaining and processing personnel transactions and records.
• Maintain department and agency position control.
• Work closely with personnel services officers in benefit and compensation matters.
• Coordinate the new hire process and interpret County human resources regulations.
• Project training budget and needs for the department.
• Indirectly supervise staff, volunteers, and inmate workers as needed.
• Place purchase orders with vendors and manage procurement processes.
• Give presentations before staff and groups as required.
• Serve on a variety of committees to support departmental functions.
• Prepare pay estimates, review accounts, analyze invoices, and assist in budget preparation and monitoring.
• Build, operate, and maintain automated systems and information relevant to the department.

Requirements

• 1 year of relevant experience in an administrative role or similar position.

Benefits

• Loan forgiveness under the College Cost Reduction and Access Act (CCRAA) for eligible student loan payments.