Administrative Aide

$50,773 - $56,992/Yr

Warren Village - Denver, CO

Full-time - Entry Level

Denver, CO

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Assistant at the Warren Village United Airlines Learning Center plays a crucial role in supporting the operations of a high-quality early learning environment for children aged 6 weeks to 10 years. This position involves a variety of clerical and office duties, including acting as the receptionist, managing compliance and onboarding processes, and providing administrative support for meetings and events. The role emphasizes a commitment to fostering a nurturing and inclusive environment, aligning with the organization's values of accountability, collaboration, and integrity.

Responsibilities

• Facilitate the onboarding process for new teaching staff, ensuring understanding of Learning Center policies and procedures.
• Maintain complete and compliant staff files and manage a compliance calendar.
• Organize training sessions for medication administration and other necessary areas.
• Coordinate meetings, events, and professional development sessions, preparing necessary materials.
• Maintain accurate records for children, families, and staff, including updating the Google dashboard and PDIS profiles.
• Welcome and greet visitors, manage sign-in/sign-out procedures, and ensure security protocols are followed.
• Create and distribute flyers, handouts, and other documents to communicate with families.
• Manage data for children, families, and staff, including attendance tracking and meal planning.
• Perform minor repairs and maintenance as needed and assist during emergency drills.

Requirements

• High School diploma/GED or equivalent required.
• One year of related experience in an administrative role.
• Early Childhood Teacher (ECT) certificate and Large Center Director credential.
• Willingness to undergo and pass background checks as required by state law.
• Experience using Brightwheel.

Nice-to-haves

• Associates degree in early childhood education or a closely related field.
• Conversational and written proficiency in Spanish.
• Experience with culturally diverse populations and trauma-informed care practices.
• CPR/First Aid certification.

Benefits

• Generous paid time off (sick/vacation days) and 12 holidays.
• One-week closure in both winter and summer (paid outside of PTO).
• Matching employer 403(b) plan.
• Comprehensive medical, dental, and vision plans for employees and dependents.
• Virtual telemedicine program.
• Voluntary supplemental Short-Term Disability and other similar benefits.
• Company paid life and long-term disability insurance.
• Employee Assistance Program.
• FSA and HSA accounts.
• Professional development and tuition reimbursement opportunities.
• Discounted Early Learning Childcare services.