Administrative Assistant 1 - Division of Vital Records

Commonwealth Of Pennsylvania - Harrisburg, PA

Full-time

Harrisburg, PA

Administration of Human Resource Programs

About the position

The Department of Health is seeking a detail-oriented and organized individual to join the Bureau of Statistics and Registries as an Administrative Assistant 1. This role is essential for maintaining a statewide registry for vital events, performing fiscal management, public relations duties, and overseeing operations in the Harrisburg and Scranton branch offices. Strong time management and communication skills are crucial for success in this position.

Responsibilities

• Provide advice and counseling on issues related to vital events.
• Perform public relations activities by interacting with funeral directors and consumers.
• Serve as a backup to branch clerks by providing assistance and customer service for birth and death records.
• Coordinate onboarding for new employees and ensure compliance with regulations regarding necessary documents.
• Oversee fiscal management of the branch office, including preparing statistical reports, managing incoming revenue, reconciling daily, ensuring daily deposit of revenue, reconciling bank statements, and serving as the purchasing coordinator.

Requirements

• Graduation from a four-year college or university or any equivalent combination of experience and training.
• Must meet the Pennsylvania residency requirement.

Benefits

• Full-time employment (37.5-hour work week)
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.