Administrative Assistant-16850

$43,680 - $49,920/Yr

Knowledge Builders - New York, NY

Full-time - Entry Level

New York, NY

Educational Services

About the position

The Administrative Assistant position at the New York State Department of Health, Office of Aging and Long-Term Care, involves providing essential administrative support within a fast-paced, high-volume office environment. The role requires strong organizational skills and proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel. The successful candidate will be responsible for managing various administrative tasks, ensuring efficient office operations, and supporting senior staff in their duties.

Responsibilities

• Maintain various tracking and database systems.
• Prepare a variety of correspondence, reports, and other written materials.
• Answer phones regarding policy or procedure and direct calls to appropriate staff.
• Set up and coordinate meetings for senior staff.
• Receive and process mail and fax documents.
• Perform faxing and photocopying tasks.
• Conduct data entry and maintain paper and electronic filing systems.

Requirements

• Excellent working knowledge of Microsoft Office, specifically Outlook, Word, and Excel.
• Ability to work in a team and handle multiple, shifting priorities.
• Good organizational skills.
• Familiarity with working in electronic databases.

Nice-to-haves

• Prior experience working in the New York State Department of Health, Office of Aging and Long-Term Care, Metropolitan Area Regional Office.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off