About the position
Fargo, North Dakota Company is actively seeking an Administrative Assistant to join their innovative team! This key role will often be the first point of contact for many clients, vendors, and inquiries for their organization. This role is critical in providing sales support, customer service, and basic accounting functions. The ideal candidate will have excellent organization skills, attention to details, and ability to multitask in a fast-paced environment. The Administrative Assistant will provide administrative support to the sales team, including preparing documents, managing calendars, and scheduling meetings. They will follow up with customers on service-related inquiries and ensure high levels of customer satisfaction. Additionally, the role involves assisting with basic accounting tasks, including accounts receivable (A/R), accounts payable (A/P), and running financial reports. The Administrative Assistant will work closely with the company's accountant to ensure accuracy and compliance in financial matters. Organizing and maintaining office files, records, and supplies is another key responsibility. The Administrative Assistant will support the owner with various administrative tasks and special projects as needed. They will also coordinate and schedule meetings, appointments, and travel arrangements, and assist with other office duties as required to ensure smooth operations. This is a part-time role, starting at approximately 20-30 hours per week with potential to transition into full-time and benefits within a few months. Pay starts at $18 - $23/hour depending on experience. The company will offer hybrid capabilities and an office site in Fargo, ND. This is a great opportunity to get in the door of this organization and advance within the company!
Responsibilities
- Provide administrative support to the sales team, including preparing documents, managing calendars, and scheduling meetings.
- Follow up with customers on service-related inquiries and ensure high levels of customer satisfaction.
- Assist with basic accounting tasks, including accounts receivable (A/R), accounts payable (A/P), and running financial reports.
- Work closely with the company's accountant to ensure accuracy and compliance in financial matters.
- Organize and maintain office files, records, and supplies.
- Support the owner with various administrative tasks and special projects as needed.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Assist with other office duties as required to ensure smooth operations.
Requirements
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Ability to multitask in a fast-paced environment.
- Basic understanding of accounting principles.
Nice-to-haves
- Fluency in Spanish is a plus.
- 1 year of experience with Microsoft Excel and PowerPoint preferred.
Benefits
- Health insurance
- Dental insurance
- 401(k)
- Paid time off
- Vision insurance
- 401(k) matching
- Flexible schedule
- Life insurance
