Administrative Assistant ($27.00)

$56,160 - $56,160/Yr

Calance - Nashville, TN

Full-time - Entry Level

Nashville, TN

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant role is designed to provide comprehensive administrative support to executives, acting as a liaison between the executive's office and various governmental and community organizations. This position requires a proactive individual who can manage correspondence, coordinate meetings, and handle various administrative tasks efficiently in a fast-paced environment.

Responsibilities

• Attend legislative functions and meetings as required to gain information.
• Routinely handle complaints and requests from members of the legislature and other departments, citizens, and employees.
• Attend receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
• Assign, train, supervise, and evaluate assigned clerical and other staff and their work.
• Make recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handle routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepare non-routine correspondence as requested.
• Assemble information for speeches, staff meetings, and other purposes; may take minutes at staff meetings.
• Make travel arrangements; keep expense accounts; order office supplies as needed.
• Operate standard office machines and equipment as necessary.

Requirements

• 4+ years of experience providing Clerical/Administrative support, including answering phones, creating documents, correspondences and reports.
• Experience coordinating meeting and travel arrangements for staff.
• Experience tracking expenses and office supplies.
• Advanced experience with MS Office Suite - Word, Excel, PowerPoint and Outlook.
• Excellent oral, written and customer service skills.
• Education: Bachelor's Degree (required)

Benefits

• EPO/PPO Medical Plan (Cigna)
• HMO/PPO Dental programs (Cigna)
• Vision - VSP (Vision Plan Summary)
• 401K Retirement vesting program
• Paid Bi-Weekly/Direct Deposit
• Flex Spending Plan
• Voluntary Life, AD&D, STD or LTD plans