Administrative Assistant 2

About the position

Epsilon is seeking an Administrative Assistant 2 to join the Corp Administrative Services team. As an AA2, you will support and provide organizational and administrative support to Vice President and Senior Vice President level. The AA2 will report to the Manager, Corp Administrative Services, and will work closely with the greater administrative and HR team, as well as various departments across Epsilon including functional HR/Finance teams (Payroll, Vendors, IT, etc.).

Responsibilities

• Take charge of all meeting arrangements, responding to inquiries, making travel arrangements, managing schedules/calendars, handling correspondence, and providing other administrative support to these senior executive(s).
• Oversee travel arrangements as well as prepare expense reports and submit on behalf of the executive.
• Take accountability of managing outside vendors and budgets, as well as being a part of the EPIC community at Epsilon (company events for offices based on season/holidays).
• Act as a guide in supporting the administrative support inbox where over 100 VPs and above utilize this inbox for their requests of travel, expenses, timesheets, meeting logistics, and Meaningful Moments program.

Requirements

• 1-2+ years' experience as an Administrative Assistant
• Great client-facing attitude as well as team-focused attitude
• Strong prioritization and organizational skills
• Excellent verbal and written communication skills
• Ability to create reports, define problems and draw valid conclusions
• Willingness to learn new systems and processes
• Experience with travel arrangements and expensing
• Highly organized and results-driven, with a commitment to quality and accuracy
• Self-motivated and self-directed, with the ability to multi-task in a dynamic environment

Nice-to-haves

• Proven experience establishing relationships with executive level
• Competency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)
• Experience using Concur for travel/expenses

Benefits

• Flexible time off (FTO), 14 paid holidays
• Paid sick time
• Parental/new child leave
• Childcare & elder care assistance
• Adoption assistance
• Comprehensive health coverage
• 401(k)
• Tuition assistance
• Commuter benefits
• Professional development
• Employee recognition
• Charitable donation matching
• Health coaching and counseling