Administrative Assistant 3 (Faculty Support) - Law School

$41,371 - $51,709/Yr

Northwestern University - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Administrative Assistant 3 position at Northwestern University's Law School provides essential support to faculty by managing a variety of instructional, administrative, and professional tasks. This role is crucial for ensuring the smooth operation of day-to-day activities within the faculty support team, which is dedicated to maintaining high standards of excellence in support of the university's diverse and interdisciplinary research community. The position requires a detail-oriented, reliable, and resourceful individual who can effectively communicate and adapt to the evolving needs of faculty members.

Responsibilities

• Provide administrative support for new initiatives related to the Faculty Support team.
• Serve as a back-up resource within the faculty support team during absences and transitions.
• Prepare, format, edit, and submit manuscripts and articles for publication.
• Assist with updates related to faculty publications and create professional documents.
• Monitor and facilitate temporary/student employment activities for assigned faculty.
• Provide high-level instructional support, including managing course webpages and classroom needs.
• Coordinate logistics for colloquia and guest visits, including managing all related activities.
• Act as the first point of contact for faculty, staff, and vendors regarding research and instructional efforts.

Requirements

• High school diploma or GED required.
• 4 years of administrative support or relevant experience required.
• Advanced knowledge of word processing, spreadsheet, email, and database software programs.

Nice-to-haves

• Bachelor's degree preferred.
• Experience in higher education or assisting faculty or lawyers.
• Experience with classroom management platforms such as Canvas.

Benefits

• Health insurance
• Retirement plan
• Tuition discounts
• Flexible work arrangements
• Childcare assistance programs
• Professional development resources