Administrative Assistant 4-H

$23 - $29/Yr

Weld County - Greeley, CO

Full-time

Greeley, CO

Executive, Legislative, and Other General Government Support

About the position

Weld County Extension Office is seeking a full-time (40 hours per week) professional Administrative Assistant. Work as a team with other Administrative Assistant staff to provide support for Weld County CSU Extension and the Weld County Fair programs and staff; performs complex duties; types documents, correspondence, and reports; website management; marketing and communications such as graphic design of flyers/materials and supporting social media, maintains electronic files; utilizes technical terminology and composition skills that require accuracy and completeness. Work closely with the Weld County Fair Coordinator to accomplish tasks related to the County Fair, and with CSU Extension to support and coordinate administrative work related to educational programming. Position is the primary contact for front desk and telephone customer service duties, and performs a variety of clerical duties requiring confidentiality and work as a member of the Weld County Extension Team.

Responsibilities

• Respond to public inquiries and concerns and respond to incoming calls and correspondence or refer them to program staff members when appropriate.
• Provide front desk coverage, greet walk-in clientele and provide customer service both internally and externally on behalf of the department.
• Provide overall administrative support and coordination for the Weld County Extension Office, including the Weld County Fair, its staff and program offerings.
• Schedule appointments, attend meetings and conferences, and gather related documentation for distribution at meetings as needed.
• Assist in the creation of and marketing and communications materials such as flyers and website design materials and monitor sites.
• Work closely with the Weld County Fair Coordinator to accomplish tasks related to the planning, organizing, and presentation of the Weld County Fair.
• Develop and distribute the Fair Office schedule, work at the Fair Office during County Fair, order supplies, coordinate camping reservations, draft set-up and design for use of Fair buildings.
• Organize parade entries, inventory and order Fair supplies, coordinate camping maps and materials including the reservation system and collecting payments.
• Submit applications for parades and schedule staff and volunteers.
• Provide materials and support to the Fair Coordinator in liaising with the County Fair Board, securing judges, superintendents, clerks and staffing for the Fair.
• Develop and contribute promotional, informational and instructional communications about the Fair.
• Provide administrative support and coordination of CSU Extension programming including customer service, registration, online forms, mailings, and compiling materials and supplies.
• Assist in creating educational and promotional materials for special events including set-up and occasional staffing support.
• Assist in maintaining the Extension website.

Requirements

• High School Diploma or GED or equivalent with course work in office and business practices as required by the position.
• Four years experience in an increasingly responsible position in an office or customer service setting; OR equivalent combination of education and experience.
• Excellent organizational, verbal and written communication skills.
• Excellent people skills for public interaction.
• Confidential correspondence/communication skills.
• Advanced level skills in word processing, spreadsheet design, database and general computer skills.
• Intermediate/advanced level skills in troubleshooting required software.
• Basic understanding of website updating/maintenance.

Nice-to-haves

• Experience with Canva, Adobe InDesign, or other graphic design software.

Benefits

• Eligible for overtime pay as this position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act.