Administrative Assistant 4 - Physician Assistant Program Operations

University of Nevada • Reno, NV

422d

About The Position

The University of Nevada, Reno is seeking an Administrative Assistant 4 for the Physician Assistant Studies Program. This full-time position is responsible for managing program operations, overseeing budgets, human resources, and recruitment processes, while providing high-level executive support to the program director. The role is crucial for ensuring the smooth operation of the program office and teaching facilities.

Requirements

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience, including administrative/program support to professional staff and management.
• Experience performing secretarial duties in support of a manager.
• Experience coordinating communications between the manager, staff, and program clientele.
• Supervision of subordinate staff.
• Researching information from internal and external sources.
• A valid Class 'C' driver's license or higher operator's license is required.

Nice To Haves

• Experience in a higher education environment.
• Familiarity with budget management and financial reporting.

Responsibilities

• Coordinate and oversee staffing for program committees, ensuring appropriate maintenance of committee agendas and summaries.
• Collaborate with administrative assistants to ensure all program functions have sufficient coverage.
• Oversee the PA Program calendar.
• Manage annual curriculum and operations retreats in coordination with the director of curriculum and program director.
• Serve as coordinator for personnel recruitments; manage recruitment processes for faculty and staff.
• Onboard new program staff.
• Act as program liaison to UNR Med, UNR, UNR Med Dean's Office, and other related departments and units.
• Develop, monitor, manage, analyze, and evaluate program operating budget and gift funds.
• Manage purchasing cards for program faculty staff, including reconciliations.
• Create and process requisitions and purchase orders for department purchases, including annual renewals of electronic resources.
• Create travel authorizations and process reimbursements for program travel.
• Manage internal program faculty development funds with regular reporting to the program director.
• Assist with program accreditation, including data collection, committee work, accreditor site visit planning, and document preparation.
• Manage ongoing accreditation self-assessment process in coordination with the program director.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: High school or GED