Administrative Assistant, Academics

IMG Academy - Bradenton, FL

Full-time - Entry Level

Bradenton, FL

Educational Services

About the position

The Administrative Assistant at IMG Academy plays a crucial role in supporting the Academic department by managing day-to-day operations and providing administrative assistance. This position involves a variety of clerical and project-based tasks, ensuring a professional and positive image in all interactions. The role is essential for maintaining the smooth functioning of the academic environment, assisting with scheduling, communication, and event coordination.

Responsibilities

• Provide administrative support to the IMG Academic department.
• Manage day-to-day operations including general clerical and receptionist duties.
• Greet students and families, answer phones, and manage an active calendar of appointments.
• Monitor and respond to emails, and handle confidential correspondence.
• Assist with tutor scheduling and payments.
• Support the Attendance Office as needed.
• Coordinate meetings, prepare agendas and meeting notes, and track progress/results.
• Plan and coordinate various internal and external events such as campus tours and graduation.
• Order office supplies and maintain records on office space and equipment.

Requirements

• Associate's degree or related experience.
• Proficiency with MS Office (Outlook, Excel, Word, PowerPoint & OneNote).
• Understanding of an educational and athletics environment.
• Ability to exercise discretion and independent judgment.
• Excellent written and verbal communication skills.
• Highly organized with the ability to juggle multiple projects.

Nice-to-haves

• Bachelor's degree in education, business, marketing, finance or related field.
• Bilingual.

Benefits

• Opportunities for professional development and growth within the organization.