Administrative Assistant/Accounting Clerk

$34,320 - $41,600/Yr

Cloacina - Arroyo Grande, CA

Full-time - Entry Level

Arroyo Grande, CA

Construction of Buildings

About the position

The Administrative Assistant/Accounting Clerk at Cloacina, LLC plays a crucial role in supporting the daily operations of the office while managing various administrative and accounting tasks. This position involves welcoming visitors, handling phone calls, processing invoices, and assisting with office management duties. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities

• Welcome visitors as soon as they arrive and connect them with the appropriate party.
• Answer company phone lines and direct calls to the appropriate party.
• Print and file invoices.
• Process check runs and reconcile printed checks with associated invoices.
• Process vendor invoices and enter accounts payable.
• Ensure offices, printers, breakroom, and conference rooms are stocked and ready for the day.
• Distribute incoming faxes, scans, and mail to appropriate parties.
• Schedule meetings on various internal company calendars; ensure conference room(s) are ready for meetings including food, beverages, equipment, or materials that were requested.
• Assist with shipping and receiving, update tracking sheets, and follow up with sender/receiver on tracking information.
• Assist Office Manager with day-to-day operations of the office.
• Perform employee incidental benefits including party planning as directed.
• Draft Staff Reports, Memorandums, e-mails, and summaries for the Office Manager to review and finalize.
• Understand and adhere to company policies and procedures.
• Attend necessary company meetings and trainings.
• Follow all company and facility safety precautions and participate in company safety training and certification.
• Work in a safety-sensitive function.
• Run work-related errands as required.
• Assist in the care and maintenance of company issued equipment including, vehicles, hand tools, power tools, computer, phone, lab equipment, etc.
• Perform other work-related duties as assigned.

Requirements

• High school diploma or general education degree (GED).
• Strong language skills, including the written word.
• Mathematical skills, including the ability to make arithmetic computations using whole numbers, fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Computer skills, including a working knowledge of the Internet, computers, cell phones, Adobe, and Microsoft Office Suites software. QuickBooks experience a plus.
• Maintain a current CPR/First Aid certificate.
• Maintain a valid California Driver License and satisfactory driving record.