Administrative Assistant/Accounting Clerk

$45,760 - $45,760/Yr

Vezita Consulting Inc - Omaha, NE

Full-time - Entry Level

Omaha, NE

About the position

The Administrative Assistant/Accounting Clerk position at Vezita Consulting Inc. involves providing comprehensive administrative support and accounting functions within the organization. The role includes managing daily facility operations, handling accounts payable, assisting with cash management, and supporting various HR and safety initiatives. This position is crucial for ensuring smooth operations and effective communication within the team and with external stakeholders.

Responsibilities

• Provide daily facility support including reception duties for call-ins and walk-ins.
• Manage donations and free goods for both 501C3 and non-501C3 events, including period reconciliation.
• Assist with employee appreciation events and other committee activities.
• Track and manage cell phone repairs and equipment in the Calero Phone System.
• Distribute mail and manage FedEx shipments.
• Perform cashiering and settlement activities, including accounts receivable tasks.
• Research and respond to driver payments and NSF management issues.
• Review settlement documentation and manage exceptions related to invoices.
• Assist with Arc-Tree case management and communication resolution.
• Conduct cash credit due research and payment applications.
• Perform PE reconciliations and maintain cash/miscellaneous deposit logs.
• Handle accounts payable tasks including bill payments and new supplier setups.
• Support sales analysis and new customer setups, ensuring information accuracy.
• Follow up on customer calls and manage stale dated checks and pricing issues.
• Assist with HR processes including job postings, interview notes, and new hire orientations.
• Support health and wellness programs and environmental compliance audits.

Requirements

• Proficient in Microsoft Word, Excel, and Outlook.
• Experience with accounts payable and cashiering functions.
• Strong customer service skills and ability to manage multiple tasks.
• Mid-level experience with QuickBooks and financial reporting.

Nice-to-haves

• Experience with ADP processes and HR functions.
• Familiarity with environmental compliance and audit processes.
• Knowledge of inventory management and reporting.

Benefits

• Health insurance
• Dental insurance
• Vision insurance