Administrative Assistant, Accounting/Legal and Business

$42,640 - $50,960/Yr

Saint Peter's University - Jersey City, NJ

Part-time,Full-time - Entry Level

Jersey City, NJ

Educational Services

About the position

The Administrative Assistant for Accounting/Legal and Business at Saint Peter's University plays a crucial role in providing administrative support to ensure the efficient operation of the office. This position involves managing confidential materials, facilitating communication between students and faculty, and supporting various departmental functions and events.

Responsibilities

• Provide general clerical and administrative support to the office.
• Serve as the primary point of contact for the accounting/law and business administration departments.
• Greet and assist visitors to the office.
• Perform tasks such as answering phones, taking messages, filing, typing, scanning, and emailing forms.
• Maintain supplies inventory and place orders for necessary supplies.
• Maintain office filing systems and handle office records, including electronic files and student records.
• Facilitate communication between students and faculty, including setting up advising appointments.
• Assist faculty with preparing and proofing reports, syllabi, and course schedules.
• Provide updated enrollment information and reports to Department Chairs and Dean as requested.
• Support departmental special events by coordinating logistics and staffing.
• Collaborate with staff in the Guarini School of Business to support the school's mission and events.
• Coordinate media services, maintenance requests, catering orders, and parking arrangements for events.
• Assist in scheduling meetings and seminars, including making reservations and sending notices.
• Support accreditation efforts by compiling reports and suggesting improvements to data collection.
• Maintain professional knowledge by attending job training when offered.

Requirements

• Bachelor's degree in business administration, accounting, or a related field or equivalent work experience.
• High level of proficiency in MS Office, particularly Microsoft Word, PowerPoint, and Excel.
• Familiarity with Google Docs, Sheets, and Forms.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail-oriented with excellent organizational skills.
• Strong communication skills and dedication to completing projects in a timely manner.

Nice-to-haves

• Familiarity with EAB/Navigate is a plus.
• Experience in a fast-paced office environment.

Benefits

• Competitive hourly wage ranging from $20.50 to $24.50.
• Opportunities for professional development and training.