Administrative Assistant ( Accounts Receivable / Payable Background )

$36,733 - $36,733/Yr

22nd Century Technologies - Newark, NJ

Full-time - Entry Level

Newark, NJ

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant position focuses on managing accounts receivable and payable tasks within a contract role at 22nd Century Technologies, Inc. The role involves organizing financial information, preparing complex disbursement forms, and ensuring compliance with fiscal rules and procedures. The position is essential for maintaining accurate financial records and supporting the company's operations in a structured and efficient manner.

Responsibilities

• Uses spreadsheets or databases to organize information and produce standard reports.
• Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval.
• May approve some disbursement forms.
• Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements.
• Explains fiscal rules and procedures to employees to ensure uniform application.
• Sets up accounts through corporate systems.
• Reconciles ledgers, prepares status reports, and gathers data for use by others in preparing budgets.
• Prepares transfer vouchers and interfund billing, monitors external accounts for discrepancies.
• Prepares a wide variety of accounting forms, reconciles daily receipts or accounts receivable/payable, identifies discrepancies and makes corrections, collects required documents, prepares and authorizes expense vouchers and/or invoices within limited authorization levels.
• Verifies requests for goods and services against County contracts and funding sources.

Requirements

• 3 years of customer service experience (Required)
• 2 years of accounts receivable/payable experience (Required)
• Proficiency in Microsoft Word (Required)
• Ability to commute to Newark, NJ 07102 (Required)
• Ability to relocate to Newark, NJ 07102 before starting work (Required)

Benefits

• Full-time contract position
• Competitive hourly pay of $17.66
• Day shift schedule from Monday to Friday