Administrative Assistant/Accounts Receivable & Payable Clerk

$55,000 - $55,000/Yr

Precision X-Ray Irradiation - Madison, CT

Full-time - Entry Level

Onsite - Madison, CT

About the position

The Administrative Assistant/Accounts Receivable & Payable Clerk will support the efficient operation of the office at Precision X-Ray, Inc. This full-time position involves managing accounts payable and receivable functions, ensuring timely payments, and providing administrative support to the team. The role emphasizes a collaborative work environment and personal growth opportunities within the company.

Responsibilities

• Direct all Accounts Payable/Receivable functions and processes.
• Manage collection activities while ensuring timely payments of vendor invoices and expense vouchers.
• Actively work with customers' accounts to collect funds; contact customers by email, phone, or mail, secure funds and/or make payment arrangements, and follow up to ensure account resolution.
• Research follow-up statements to ensure all invoices have been paid.
• Ensure prompt payment discounts are applied and follow up as necessary.
• Work directly with vendors and their agents to ensure all accounts are accurate and up to date.
• File and maintain AR and AP paper files for accounting and annual audits.
• Answer phone, greet visitors, process incoming and outgoing mail, and distribute mail.
• Work with office equipment vendors and building maintenance, schedule and coordinate meetings, including ordering and delivery of food, and help staff as needed with reserving meetings in the conference room calendar.
• Provide administrative support for the Tibidabo US entities which includes invoicing, AR, and AP.
• Create labels, make copies if needed, maintain our filing system and Q/A training files.
• Perform other administrative tasks as requested.

Requirements

• 3-5 years of experience in an administrative role.
• 2 years of Accounts Receivable and Accounts Payable experience.
• Proficient capabilities in Microsoft Office 365 (Outlook/Calendar, Word, Microsoft Teams, Excel, and PowerPoint).
• ERP experience (will train the right candidate for Sage 100).
• Excellent written and verbal communication skills for both internal and external audiences.
• Ability to effectively and professionally handle multiple competing deadlines, priorities, and responsibilities.
• Team player mentality, 'can do' attitude, and professional presence.
• Must be reliable and consistent in attendance.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance