Administrative Assistant (Admin Assistant)

Grapevine-Colleyville Isd • Grapevine, TX

389d

About The Position

The Administrative Assistant at Grapevine-Colleyville ISD is responsible for providing comprehensive administrative support to ensure the efficient operation of the campus administrative office. This role involves managing correspondence, budget records, and filing systems while ensuring compliance with financial, legal, and administrative requirements.

Requirements

• High School diploma or equivalent.
• One to three years secretarial experience, preferably in an educational setting.
• Effective organization, communication, and interpersonal skills.
• Proficiency in software applications to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting and budgeting principles.
• Ability to operate office equipment.
• Knowledge of District organization and operations as required for this position.

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Respond to inquiries of staff, the public, parents, and students, and disseminate appropriate information concerning graduation, enrollment intakes, applications, and other student event management.
• Facilitate requesting substitutes for teachers and instructional paraprofessionals.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Schedule meetings and appointments and maintain calendar for assigned administrative personnel.
• Organize, maintain, and schedule student applications and interviews for enrollment intake.
• Schedule campus events and maintain campus calendar of events, including PDEC events.
• Complete all campus maintenance requests through established database.
• Perform routine bookkeeping tasks to maintain campus budget records, including making cash deposits for activity accounts, updating records, and processing purchase orders.
• Order, receive, store, and issue supplies and equipment.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Sort, distribute, and deliver mail and other documents.
• Maintain identification badge access for campus employees and camera management.
• Maintain records identified in campus crisis plan, including assisting with student discipline data.
• Assist in campus clinic as needed and maintain Pregnancy Related Services data.
• Maintain confidentiality.
• Participate in meetings and training sessions as designed by District staff.
• Assist in campus duty assignments as required.
• Regular and consistent attendance.
• All other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED