About the position
The Administrative Assistant provides essential administrative support to the division director(s) within the Physician Management Group (PMG). This role involves close collaboration with assigned director(s) and partnership with the Chief Executive/Chief Operating Officer's Executive Assistant to ensure seamless administrative operations. The Administrative Assistant is responsible for managing schedules, coordinating meetings, and handling correspondence, which are critical to the efficient functioning of the division. This position is pivotal in maintaining the flow of communication and information between the director(s) and other stakeholders, ensuring that all administrative tasks are executed with precision and professionalism. At Providence, caregivers are not just valued; they are considered invaluable. Joining our team means becoming part of a culture that prioritizes patient-focused, whole-person care, built on a foundation of understanding, commitment, and mutual respect. We believe that every voice matters, and to inspire and retain the best talent, we empower our employees to contribute meaningfully to our mission. The Administrative Assistant plays a key role in supporting this mission by ensuring that the division director(s) can focus on delivering high-quality care to our patients. Working at Providence means being part of a family of organizations that spans across multiple states, with a commitment to serving the most vulnerable in our communities. Our caregivers, totaling over 120,000, work in more than 50 hospitals and over 1,000 clinics, providing a full range of health and social services. As a comprehensive healthcare organization, we are dedicated to advancing best practices and continuing our long-standing tradition of serving those in need. The Administrative Assistant will contribute to this mission by providing the necessary support to the division director(s) and ensuring that administrative functions are carried out effectively and efficiently.
Responsibilities
- Provide administrative support to division director(s) within PMG.
- Manage schedules and coordinate meetings for assigned director(s).
- Handle correspondence and communication on behalf of the director(s).
- Collaborate with the CE/COO Executive Assistant to ensure seamless administrative operations.
- Assist in the preparation of reports and presentations as needed.
- Maintain organized records and files for the division.
Requirements
- Minimum of 2 years of administrative support experience.
Nice-to-haves
- Experience in a healthcare setting.
Benefits
- Comprehensive total rewards package with competitive compensation.
- Retirement benefits.
- Health and insurance benefits.
- Paid parental leave.
- Vacation and holiday time off.
- Voluntary benefits.
- Well-being resources.
