Oregon Public Schools - Hillsboro, OR
posted 5 days ago
About the position
The primary purpose of this position is to provide a variety of clerical and secretarial support involving word processing, data entry and retrieval, filing, and recordkeeping for an assigned Administrator or program. May serve as the key contact for a department or program. This position requires intermediate level clerical skills to perform a range of tasks. It also requires detailed knowledge of the specific assignment and department/NWRESD procedures related to the duties assigned. Employees are expected to exercise judgment and independent decision making within those procedures. Generally, these assignments may require regular use of three or more software solutions generally used by NWRESD with facility and accuracy.
Responsibilities
- Perform various clerical tasks and secretarial duties for the assigned Administrator including maintaining calendar, scheduling meetings, assistance with documentation, correspondence, phone calls, paper and electronic filing, collection of data, meeting minutes and preparation for meetings.
- Independently prepare, maintain, and disseminate records/files; establish and update manual and computerized recordkeeping systems; retain and retrieve files, data, and related information requiring knowledge of department procedures.
- Compose, review, edit, and proofread documents and reports in Word using accurate business English, including composition, spelling, grammar, punctuation, and letter format.
- Initiate completion of regularly recurring reports, correspondence, and duties related to the program's fiscal year.
- Process requisition, reimbursements, purchase orders, invoices, and reports including appropriate documentation and assuring appropriate approval and account coding using the fiscal software system and intermediate to advanced functions in Excel.
- Receive, receipt, and record fees; perform various posting and balancing of assigned portions or records and accounts.
- Process and distribute documents such as mail, staff time sheets, building facility use, work orders, student rosters, schedules, newsletters for the purpose of disseminating information to appropriate parties for action.
- Data entry and retrieval (including uploads to Word and Excel) from various software systems used by NWRESD.
- Order and distribute supplies; replenish office supplies.
- Update website for program/department.
- Update or develop forms for use in the delivery of assigned tasks.
- Assist other personnel in order to ensure efficacy of NWRESD work.
- May train other employees in basic applications, processes, or procedures.
- Assist as requested with meeting registration, set-up and clean up.
- Perform other job duties as assigned.
Requirements
- High school diploma or GED.
- Bilingual - Spanish/English preferred.
- Valid driver's license.
- High level of communication/interpersonal skills.
- Ability to work independently on complex tasks.
- Excellent verbal and written communication skills.
- Possess organizational skills for optimally prioritizing and managing multiple tasks, demonstrating initiative and problem solving skills.
- Experience with Microsoft Office Suite and Google Drive.
- Ability to maintain the integrity of confidential information and able to respond sensitively to questions about student, family and staff matters.
- Solid understanding of spelling, punctuation, capitalization, word usage and sentence structure of the English language.
- Experience with data entry.
- Ability to compose a finished product from rough copy or verbal instructions.
- Ability to work under pressure and tight timelines.
Benefits
- Equal Opportunity Employer
- Commitment to diversity and inclusion
- Reasonable accommodations for individuals experiencing a disability
