Administrative Assistant (Administrative Assistant IV) 2025-15

$44,304 - $70,308/Yr

Governor's Office - Austin, TX

Full-time - Entry Level

Onsite - Austin, TX

Executive, Legislative, and Other General Government Support

About the position

The Office of the Governor is seeking an Administrative Assistant IV to provide senior-level administrative support within the Appointments Division. This role involves managing confidential communications, assisting division staff, and coordinating various administrative tasks while working under limited supervision. The position requires strong organizational skills and the ability to interact with high-level managers and the public.

Responsibilities

• Provide administrative assistance to division staff, including maintaining files, contacts, and calendars.
• Perform general office duties such as greeting guests and answering phone calls.
• Respond to a high number of complex and routine information requests, both written and oral.
• Manage and maintain the Director's schedule.
• Coordinate meetings, conferences, and seminars.
• Monitor and maintain office inventory and maintenance requirements.
• Assist with timely and accurate data entry into the office database.
• Assist in planning logistics for special meetings, events, and conferences.
• Serve as Additional Duty Safety Officer (ADSO) for the division.
• Assist with coordinating and processing travel-related forms and documents.
• Develop and maintain filing, recordkeeping, and records management systems.

Requirements

• High school graduate or equivalent.
• Three years of experience in administrative support, office work, program support, or customer service-related position.
• Experience and education may be substituted for one another on a year-for-year basis.

Nice-to-haves

• Graduation from an accredited two-year college or four-year university with a degree in business administration, management, human resources, government, public administration, or related field.
• Strong communication and computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.

Benefits

• Medical insurance
• Sick leave
• Vacation leave
• Defined retirement plan