Administrative Assistant - Admissions

Beth Israel Lahey Health - Lawrence, MA

Full-time - Entry Level

Lawrence, MA

Ambulatory Health Care Services

About the position

The Community Behavioral Health Center Program (CBHC) Administrative Assistant - Admissions, greets clients and others entering the waiting room in a manner that is respectful and empathetic. When appropriate and working with clinical lead, determines suitable level of care and schedules evaluation. This service is designed to meet the need of the community and those individuals seeking behavioral health treatment.

Responsibilities

• Respond to calls and/or walk-ins for clients seeking services.
• Interviews client to obtain information necessary to meet program admission requirements.
• Maintains a thorough working knowledge of insurance restrictions to ensure appropriate assignments are made. Collects all pertinent information regarding service coverage and eligibility.
• Verifies basic demographic information upon arrival of client.
• Schedules, reschedules and cancels appointments as needed, upon client request or provider request.
• Completes insurance eligibility approval and obtains initial authorization, when applicable, from insurance companies for all consumers, new and readmissions.
• Documents new and/or updates client demographic and billing information in the computer.
• Communicate agency and program information to interested parties including persons-served, agency employees and other providers/individuals.
• Provides information on referral sources and community resources internal and external to BILH BS.
• Monitors visitor access, waiting area and maintains security awareness.
• Scans documents, when applicable, into the electronic health record.
• Attends all required supervision and meetings.
• Maintains tracking requirements for program(s).

Requirements

• High School Diploma or GED required
• A minimum of 1 year experience in a related field
• Knowledge of billing practices preferred
• The ability to multitask and manage time efficiently while having a strong attention to detail is essential.
• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment; computer applications; Excel and Word, knowledge of electronic health records a plus; ability to utilize technology in order to manage reports, spreadsheets, etc.
• Excellent customer service skills essential

Nice-to-haves

• Bi-lingual English/Spanish, preferred

Benefits

• Day 1 Benefits!
• Full Time 40hrs (7:30am-4pm, Mon-Fri)